We are looking for an organised and people-oriented Human Resources Officer to join our HR & Administration team on a full-time basis. This is an entry-level role that offers a solid introduction to HR while maintaining a strong administrative foundation. 

The chosen candidate will support core HR processes such as recruitment administration, employee records management, and training co-ordination, while also contributing to the smooth-running of day-to-day office operations and front-of-house duties. 

Key Responsibilities: 

The chosen candidate will:

• Assist in the recruitment process, including vacancy administration, interview scheduling, and onboarding documentation
• Maintain accurate and up-to-date personnel files in line with legal requirements and company procedures 
• File, retrieve, and manage HR records and correspondence while handling sensitive information with discretion and confidentiality 
• Prepare employment contracts and assist with the relevant HR documentation 
• Assist and provide general support to the HR function as required.  

In addition to HR responsibilities, the role also includes administrative functions including: 

• Performing standard office procedures such as processing mail, answering phone calls, and ordering supplies
• Carrying out reception and front-of-house duties when required, ensuring a professional and welcoming environment
• Supporting Health and Safety procedures by recording checks and co-ordinating maintenance 
• Co-ordinating the cleaning and messenger teams, and the upkeep of company vehicles 
• Processing, administering, and maintaining the department’s petty cash float. 

Your Profile: 

We’re looking for someone who brings: 

• An Advanced Level standard of education (or equivalent); 
• A genuine interest in Human Resources and administrative work
• Strong organisational and time-management skills, with the ability to handle multiple priorities; 
• Excellent interpersonal and communication skills, and fluency in written and spoken Maltese and English; 
• Proficiency in Microsoft Office applications; 
• A proactive, responsible, and detail-oriented approach to work; 
• A professional and friendly approach when interacting with colleagues, visitors, and suppliers; 
• An ability to maintain confidentiality and handle sensitive information appropriately. 

Why Join Us? 

At GasanMamo, we offer a career path in a growing, collaborative team where your contribution matters. You’ll benefit from ongoing professional development, support towards related studies and the chance to work with a respected name in the Maltese insurance market. 

The chosen candidate will enjoy working in an environment that offers a good work-life balance and additional benefits, including: 

Generous Remuneration Package

• Competitive salary that reflects your experience and contributions. 
• Premium discounts on insurance products, with excess waivers in the event of a claim. 
• Exclusive discounts on gym membership, retail outlets, etc. 
• Clothing allowance for work attire. 

Work-Life Balance

• Shorter working hours during the summer months without needing to take vacation leave or make up the time at another point during the year. 
• Additional paid leave given to working parents to care for their unwell children, over and above the option of using their own sick leave for this purpose. 
• Additional paid leave to care for ill family members, over and above the unpaid entitlement provided at law. 

Health and Wellbeing

• Comprehensive insurance coverage, including life, personal accident and health insurance. 
• On-site GP clinic available monthly for health consultations. 
• Confidential access to mental health support at company’s expense. 

Career Development

• Study support, including financial assistance and additional leave for exams. 
• Reimbursement of professional membership fees to support industry involvement. 
• Qualification Allowance, awarded upon completion of certain qualifications. 
• Ongoing training from experienced in-house trainers, and external providers. 
• Online learning resources, including CPD-accredited sessions. 
• Seminar and conference access. 

Community and Social Engagement

• Regular social events that bring the team together. 
• Paid volunteering leave to support causes that matter. 
• Opportunities to engage in CSR initiatives and make a positive impact. 

Equal Opportunities

GasanMamo is committed to a policy of equal opportunities in all aspects of employment and encourages applications from all members of the community, irrespective of race, religion, gender, disability, age or sexual orientation. 

If you take satisfaction in keeping things running smoothly, enjoy varied workdays, and want to be part of a trusted, well-established company, we’d love to hear from you.