We’re looking for an organised people-oriented Administration Officer to join our HR & Administration team on a full-time basis. This is a varied role which will allow you to balance administrative responsibilities with front-of-house duties, helping ensure that daily operations are efficient and well co-ordinated. 

Key Responsibilities: 

The chosen candidate will: 

• Perform general office procedures including handling emails, phone calls, ordering supplies, and maintaining filing systems. 
• Provide administrative and clerical support to team members. 
• Assist with HR-related tasks, including recruitment administration, issuing employment contracts, and maintaining employee records. 
• Support Health and Safety procedures by recording checks and co-ordinating maintenance. 
• Maintain accurate records for Company equipment. 
• Manage and reconcile the department’s petty cash float. 
• Coordinate messenger and cleaning tasks, ensuring duties are completed efficiently. 
• Welcome visitors and perform reception duties as required, ensuring a positive and professional first impression. 
• Assist in the co-ordination of maintenance schedules and liaise with suppliers or contractors as needed and maintain accurate records. 
• Contribute to the department’s culture of organisation, collaboration, and continuous improvement

Your Profile:

We’re looking for someone who brings: 

• An Advanced Level standard of education (or equivalent); 
• Strong organisational and time-management skills, with the ability to handle multiple priorities; 
• Excellent interpersonal and communication skills, and fluency in written and spoken Maltese and English; 
• Proficiency in Microsoft Office applications; 
• A proactive attitude with a natural sense of responsibility and attention to detail; 
• A professional and friendly approach when interacting with colleagues, visitors, and suppliers; 
• An ability to maintain confidentiality and handle sensitive information appropriately. 

Why join us? 

At GasanMamo, we offer a career path in a growing, collaborative team where your contribution matters. You’ll benefit from ongoing professional development, support towards related studies and professional membership fees, and the chance to work with a respected name in the Maltese insurance market. 

The chosen candidate will enjoy working in an environment that offers a good work-life balance and additional benefits, including: 

Generous Remuneration Package

• Competitive salary that reflects your experience and contributions. 
• Premium discounts on insurance products, with excess waivers in the event of a claim and credit arrangements for premium payment
• Exclusive discounts on gym membership, retail outlets, etc. 
• Clothing allowance for work attire. 

Work-Life Balance

• Shorter working hours during the summer months without needing to take vacation leave or make up the time at another point during the year. 
• Additional paid leave given to working parents to care for their unwell children, over and above the option of using their own sick leave for this purpose. 
• Additional paid leave to care for ill family members, over and above the unpaid entitlement provided at law. 

Health and Wellbeing

• Comprehensive insurance coverage, including life, personal accident and health insurance. 
• On-site GP clinic available monthly for health consultations. 
• Confidential access to mental health support at company’s expense. 

Career Development

• Study support, including financial assistance and additional leave for exams. 
• Reimbursement of professional membership fees to support industry involvement. 
• Qualification Allowance, awarded upon completion of certain qualifications. 
• Ongoing training from experienced in-house trainers, and external providers. 
• Online learning resources, including CPD-accredited sessions. 
• Seminar and conference access. 

Community and Social Engagement

• Regular social events that bring the team together. 
• Paid volunteering leave to support causes that matter. 
• Opportunities to engage in CSR initiatives and make a positive impact. 

Equal Opportunities

GasanMamo is committed to a policy of equal opportunities in all aspects of employment and encourages applications from all members of the community, irrespective of race, religion, gender, disability, age or sexual orientation. 

If you take satisfaction in keeping things running smoothly, enjoy varied workdays, and want to be part of a trusted, well-established company, we’d love to hear from you.

All applications will be treated in strictest confidence.